Baliuag University Data Privacy Statement

Baliuag University (“School” or “We”) is bound by the Data Privacy Act of 2012.  We are committed to maintaining the accuracy, confidentiality and security of your personal information. This Privacy Statement describes the personal information that we collect from or about you, and how we use and to whom we disclose that information.

By accomplishing the provided Employee Consent, you consent to our collection and processing of your personal data for such period of time as may be provided in our applicable documents or records retention policies and expressly acknowledge that you have read, understood and agree to all of the terms of this Privacy Statement, as we may amend it from time to time.

Other rules of the School which are not inconsistent with this Statement and the Employee Consent will remain applicable.  If any provision of the Statement or the Consent is found to be unenforceable or invalid by any court having competent jurisdiction, the invalidity of such provision shall not affect the validity of the other provisions, which shall remain in full force and effect. 

The School may, from time to time and at its sole discretion, review and update this Statement to take account of new laws and technology, changes to the School’s operations and practices and to make sure it remains appropriate to the changing School environment.  The School will publish notice of any such modification on its website.  Any modification shall be effective immediately upon posting. 

What kind of personal information does the School collect?

To conduct business, comply with applicable laws and regulations, and continually develop and improve employee policies and programs, we collect and process the following personal data from our employees:

Personal information such as but not limited to name, age, date of birth, place of birth, citizenship, gender, marital status, religion, ethnicity, health and disability data, interests, memberships in organizations, languages and dialects, educational background, and family-related data (such as name, date of birth, age, gender, address, contact numbers, occupation, and medical and health-related data on family members);

Contact information such as but not limited to residential address, office address, phone numbers, email address, mailing addresses, banking and other financial data, government identification numbers (such as social security number, tax payer ID, PhilHealth number, PAG-IBIG number, unified multi-purpose ID, professional licenses, driver’s license and similar information);

Work-related information such as but not limited to work experience, trainings and seminars, names and addresses of former employers;

Such other information as we may deem reasonably necessary in order to accomplish the abovementioned purpose.

Personal data referred to in this Privacy Statement includes data you have provided us, including those in application and employee profile forms you may have submitted to us.  We may also collect personal data of our employees from other sources and include these in the personal data we collect and process.

In some circumstances the School may be provided with personal information about you from a third party, e.g. a report provided by a medical professional or a reference from another school. In such cases, the School will determine if it can legitimately keep such information. If it is related to the School’s legitimate educational interests, it will be treated in the same manner as information you provide the School. If not, the information will be disposed of in a way that will safeguard your privacy.

How does the School collect personal information?

 The School will generally collect, acquire or generate personal information held about you by way of forms filled out by you, face-to-face meetings and interviews, emails and telephone calls.  It may also collect, acquire and generate your personal information in other forms, such as but not limited to, photographic and video images, digital material or biometric records, and recordings from closed-circuit television cameras installed in the School premises for security purposes. 

When you use the School’s online services and online teaching platforms, its servers and those of its third party service providers automatically record information that your browser sends whenever you visit a website, such as your server address, top level domain name (e.g., .com, .gov, .ph, etc), the date and time of visit to the site, the pages accessed and documents viewed, the previous sites visited, the browser type, the browser language, and one or more cookies that may uniquely identify his/her browser.  In addition, information you share with others through chat sessions, email exchanges, online platforms or bulletin board discussions can be collected and used by others. You are responsible for maintaining the secrecy of your passwords and personalization information. The general recommendation is not to disclose personal information as much as possible.

The School recognizes that there are inherent risks associated with the transmission of information over the internet. You should be aware of this when sending personal information via email or via the School’s website, online services, educational online platforms or social media platforms. If this is of concern to you then you may use other methods of communication such as post, fax or telephone (although these also have risks associated with them).

To the extent that your consent is required, we will assume, unless you advise us otherwise, that you have consented to the School collecting, using and disclosing your personal information for the purposes stated above (including any other purposes stated or reasonably implied at the time such personal information was provided to us).  Where your consent was required for our collection, use or disclosure of your personal information, you may, at any time, subject to legal or contractual restrictions and reasonable notice, withdraw your consent.  All communications with respect to such withdrawal or variation of consent should be in writing and addressed to our Data Privacy Officer.

Who uses your information?

Your personal information is accessed and used by School personnel who have a legitimate interest in it for the purpose of carrying out their contractual duties.

How will the School use the personal information you provide?

The School will use personal information it collects from you for the primary purpose of collection, and for such other secondary purposes that are related to the primary purpose of collection and reasonably expected by you, or to which you have consented.

We shall use your personal information in the following ways:

1.  to identify you personally;
2. to comply with human resource requirements, develop and update employee policies and programs;
3.  to provide employee benefits;
4.  to ensure compliance with applicable policies, laws and regulations and investigate and sanction possible breaches thereof;
5. to facilitate legitimate business transactions and interests of the School;
6. to establish, manage or terminate your employment relationship and
7. to communicate with you or your family members and provide information as may be needed in relation to the above uses of personal data.

Who might the School disclose personal information to?

We may disclose and share your personal data, subject to compliance with applicable laws and regulations, on a need to know basis, and in all cases only for the purposes stated in this Privacy Statement and for other legitimate business purposes, as follows:

1. to our third-party service providers, vendors, suppliers, customers or clients, directors, officers, other employees, shareholders, agents, consultants, advisers; banks and other financial entities, contracting parties or such other business-related third parties in relation to our business transactions (collectively “Other Parties”);
2.  to government and law enforcement agencies and regulatory bodies;
3. to comply with orders of courts, government agencies, regulatory bodies, stock exchanges and with applicable laws and regulations;
4. to protect the rights and properties of the School and ensure the safety of other employees and third parties;
5. to conduct investigations of breaches of policies, laws and regulations, enforce appropriate sanctions and pursue legal actions if necessary; and
6. during emergency situations or where necessary to protect the safety of a person or group of persons;
7. with your consent where such consent is required by law;
8. in such other instances as may be reasonably determined by the School in order to accomplish the abovementioned purpose and in relation to the above uses of personal data.

The School may disclose personal information about you to overseas recipients, for instance, to facilitate a school exchange. The School may also store personal information in the cloud which may mean that it resides on servers which are situated outside the Philippines.

How long will the School retain the Student’s information?

The School will retain your personal information indefinitely for historical and statistical purposes.  Where a retention period is provided by law, all records after such period will be securely disposed of. 

How does the School manage and secure personal information?

The School's staff are required to respect the confidentiality of your
personal information and the privacy of individuals.

The School has in place steps to protect the personal information the School holds from misuse, interference and loss, unauthorized access, modification or disclosure by use of various methods including locked storage of paper records and password access rights to computerized records.

How will the School handle data breach?

Any data security incident or breach that comes to the knowledge of the School will be recorded and reported as required by law.  The School will take all necessary and reasonable steps to address such incident or breach and mitigate any negative effect of such incident or breach.  If there is strong suspicion that an incident affects a Student’s personal information, the School will notify the concerned Student and/or Parent of such incident in an appropriate manner.    

What are your rights with respect to your information?

Under the Data Privacy Act of 2012, you may object to the processing of your personal data, have the right to obtain access to any personal information which the School holds about you and to advise the School of any perceived inaccuracy.

You have the right to access and correct your personal data and/or have it corrected, erased, or blocked on reasonable grounds, as well as other rights under applicable data privacy laws and regulations.  In updating your personal data, you confirm that any information you provide is true, correct and up-to-date.

Enquiries

If you have any questions about this Privacy Statement or concerns about how we manage your personal information, please contact the office of our Data Privacy Officer by telephone, in writing or by e-mail.  We will endeavor to answer your questions and advise you of any steps taken to address the issues raised by you.

We have appointed a Privacy Officer to oversee compliance with this Privacy Statement. The contact information for our Privacy Officer is as follows:

            Name               :  Atty. Susan B. Jacinto

        Legal Counsel

E-mail address  : [email protected]

Office Address  :  1069 Gil Carlos Street, Baliwag City, Bulacan 

The School will investigate any complaint and will notify you of the making of a decision in relation to your complaint as soon as is practicable after it has been made.