Privacy Notice for Employees
BALIUAG UNIVERSITY (the “University” or “BU”) collects and processes personal information of its employees. The purpose of this, is to explain what data we collect, the purposes for which it is processed and used, and certain rights that you have with respect to these data.
1. Types of Information Collected
We maintain certain personal information about you as part of our employee records. Our records may include your name, address and contact details, date and place of birth, age, civil status, citizenship. religion, government issued identification numbers such as SSS, TIN; educational background, civil service and government examinations passed, family background and information, employment records, skills and achievement, references, and medical exam results (collectively, “Employee Data”).
We have become aware of these information over time as a consequence of your employment with the University and we only receive and/or retain them either through hard copy or digital form. These information are evidenced-based, and sourced through or directly from reliable person/s and agencies.
2. Purpose of Information Collection
The University uses employee data for a variety of personnel administration, work and general management purposes. For example, the University needs these information to administer compensation and benefits, performance evaluation and reviews, learning and development, promotion and succession planning and to maintain efficient and effective records management.
BU may also use your information in confidential references in connection with your applications for employment for example for data verification of school credentials and previous employers or financial references.
The University may also use your information in order to publicly recognize your achievements, accomplishments and celebrations. Should you wish to opt out for this purpose, please email us at [email protected].
BU may also share your information with third party contractors who perform services on our behalf, such as reviewing and developing our business systems, procedures and infrastructure (including testing or upgrading our computer systems), the provision and administration of legal and accounting advice, insurance, retirement funds, and employee benefits. Finally, for human resources purposes the University may also share your information with the client(s) to whom you may be or are assigned to perform services.
BU may also share your information with other private companies, government agencies and other regulatory bodies for the verification of your personal data held by the University;
The University may also share your information with banks, financial/credit companies, and other institutions conducting character or background investigation.
3. How Information is Transferred and Stored
Where Employee Data is transferred to third parties, it is only to third parties acting as agents of BU for the purposes described above (i.e., general employment purposes). In no case does the University transfer employee data for any purpose not compatible with these purposes without first notifying the data subject.
BU takes reasonable precautions to protect employee data from loss, misuse, or unauthorized access, disclosure, alteration or destruction. Employee data are maintained in secure electronic and manual files at BU’s Human Resources Department (HRD), and access to these files is limited to HRD employees for whom access is necessary to properly process the same consistent with the foregoing purposes. Employee data that are transferred to third parties is done so by methods designed to reasonably reduce the risk of loss, theft, or inadvertently sent to a person or organization other than the intended recipient.
Any employee may contact the University with inquiries or complaints regarding BU’s processing of employee data or to “opt out” of the transfer of same as described in Section 4 (“Choice”) below.
4. Choice
Any employee whose employee data are to be transferred to third parties as described in this document may choose to not have his or her data transferred. The employee must communicate his or her desire to “opt out” by contacting the University’s Data Protection Officer by emailing [email protected].
5. Access
An employee whose employee data are processed by the University may request access to his or her Employee Data processed by the University for the purpose of correcting, amending, or deleting data that is inaccurate. The University recognizes the employees’ right to access his/her data, however, the employee shall comply with established procedure for the request of data.
6. Notice, Authorization and Consent
You acknowledge that BU has informed you on matters pertaining to Republic Act No. 10173 otherwise known as the Data Privacy Act of 2012 and its Implementing Rules and Regulations which include your right as a data subject; and as an employee of BU:
6.1. You explicitly authorize BU, and its duly authorized representatives, third-party service providers to use, process and share personal data needed in the administration of employment; and
6.2. You consent to the University using your personal data for purpose of providing services to you or for other reasonable purposes which are related to the services it provides or improvements/upgrades in systems, employment and other human resource processes, including but not limited to data analytics and automated processes.
7. Changes to Statement
This Privacy Policy is effective as of the date indicated herein and will remain in effect with respect to any changes in its provisions in the future, which will be in effect immediately after being posted on its website. The University reserves the right to update or change its Privacy Policy at any time. Should BU make any material changes to this Privacy Policy, the University will notify you either through the email address you have provided us, or by placing a prominent notice on our website. Your continued use of the service after BU posts any modifications to the Privacy Policy on its website will constitute your acknowledgement of the modifications and your consent to abide and be bound by the same.
